Q: How do I set up Centtrip cards for my team?

Step 1 - Order Cards Sign into your account, visit MANAGE CARDS , and switch to the Order Cards tab and follow the steps to submit your card order form. Note - only users with authorisation to order cards can access this feature. https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/1RoTD2QIPb/Order%20Cards.png (Order Cards) Step 2 - Load Cards Once your cards have been created and are visible under MANAGE CARDS , visit LOAD CARDS from your account dashboard and transfer sufficient funds from your account to the new cards. Cards can be loaded in and hold up to 15 different currencies simultaneously. Load cards individually or load cards in batch . Step 3 - Distribute cards and activation instructions Once you receive your cards, you can distribute them to your team, along with our Cardholder Guide . This provides important, step-by-step instructions on how to activate the card and reveal the PIN. Step 4 - Set Alerts Create custom card balance and transaction alerts to avoid delays and help keep your account secure: Card Balance Alert: ensure a cardholder never runs out of funds by receiving a low card balance alert. Transaction Over Amount: set alerts to catch any unusual card spend and help keep your account secure. Transaction Declined: avoid potential delays by recieving a notification of any declined transactions.

Question 1

What can I do with the Centtrip app?

Accepted Answer

Check Balances and Transactions

Open the app to view all your transactions in real-time.
Tap the search icon to filter transactions by currency, missing receipts, labels or type.
Select ‘YOUR BALANCES’ at the bottom of the screen to check balances across all the currencies you hold on your card.

Upload Labels and Receipts

Open the app and tap on a transaction to get started.
Add Labels... - tap to enter your own custom labels. These can be anything that will help you identify or provide more information about the expense.
Select Corporate Label... - add your organisation's pre-set labels to expenses. Start by selecting a Label Group (there may be multiple) to view the associated labels, and simply tap to add one.
Add receipt... - there's no need to hold onto paper receipts or submit manual expense forms. Tap 'Add receipt' to take a quick photo and upload in seconds, as and when you spend.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/zwrHXHPMRf/labels%20and%20receipts%202.png (labels and receipts 2)

Instantly lock or unlock your card

Open the Centtrip app and press the menu icon to expand.
Select ‘Lock or Unlock Card’.
Use the slider to instantly lock/unlock the relevant card.

Reveal your PIN

Open the Centtrip app and tap the menu icon to open app 'SETTINGS'
Select ‘Pin’ from the menu
Tap ‘Reveal’ and enter your security details or use Touch ID / Face ID
Your PIN will be shown on screen for 5 seconds

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/hBERHZOBiL/PIN%20reveal.png (PIN reveal)

Find your nearest ATM

Tap the app menu icon to open 'SETTINGS'
Select 'Atm Locator'
Enter your location to search.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/kn0C1Lut84/atm%20finder.png (atm finder)

Question 2

How do I view my card transactions for another currency in the app?

Accepted Answer

Your Centtrip card enables you to make transactions in up to 15 currencies, which you can view in the app. If you would like to view transactions for a different currency to the one shown, you change this in a couple of taps. (Similarly, if no transactions are showing in the app, it may mean you have the wrong currency is selected)

To change the currency -

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/SBpAbyFXQI/currency.png (currency)

Visit the 'VIEW TRANSACTIONS' screen of the app and tap the magnifying glass icon to expand filters.
Press 'Currency'.
Select the currency you would like to view transactions for.

Question 3

How do I set up Centtrip cards for my team?

Accepted Answer

Step 1 - Order Cards

Sign into your account, visit MANAGE CARDS, and switch to the Order Cards tab and follow the steps to submit your card order form. Note - only users with authorisation to order cards can access this feature.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/1RoTD2QIPb/Order%20Cards.png (Order Cards)

Step 2 - Load Cards

Once your cards have been created and are visible under MANAGE CARDS, visit LOAD CARDS from your account dashboard and transfer sufficient funds from your account to the new cards. Cards can be loaded in and hold up to 15 different currencies simultaneously. Load cards individually or load cards in batch.

Step 3 - Distribute cards and activation instructions

Once you receive your cards, you can distribute them to your team, along with our Cardholder Guide. This provides important, step-by-step instructions on how to activate the card and reveal the PIN.

Step 4 - Set Alerts

Create custom card balance and transaction alerts to avoid delays and help keep your account secure:

Card Balance Alert: ensure a cardholder never runs out of funds by receiving a low card balance alert.
Transaction Over Amount: set alerts to catch any unusual card spend and help keep your account secure.
Transaction Declined: avoid potential delays by recieving a notification of any declined transactions.

Question 4

What is the card base currency?

Accepted Answer

When ordering cards, you can select either EUR, GBP or USD as your preferred base currency.

This is the default currency in which card transactions will be made, unless another currency is specified at point of sale.

Transaction fees (such as ATM withdrawal or foreign exchange) are always charged in the card's base currency.

Question 5

Can I load my account using a debit card?

Accepted Answer

If you are a personal account holder, you can load funds to your Centtrip account using your GBP debit card.

Please note - the minimum load value is £250.

Funds sent below this value be will automatically rejected back to the sending account.

However, funds meeting the minimum load value will be credited to your account instantly, when loading by debit card.

Question 6

How do I check my balances and transactions in the app?

Accepted Answer

Open the app to view all your transactions in real-time.
Tap the search icon to filter transactions by currency, missing receipts, labels or type.
Select ‘YOUR BALANCES’ at the bottom of the screen to check balances across all the currencies you hold on your card.

Question 7

How can I export a list of my current Centtrip cards to review?

Accepted Answer

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/ChV0ShzesX/CARDS%20REPORT.png (CARDS REPORT.png)

Sign into your account and scroll down to the 'CARD BALANCES' section at the bottom of your dashboard.
Cick the person icon at the top (next to FIRST NAME) to instantly select all cards.
Click the 'EXPORT XLS' button
Enter a date range. To include all cards, we recommend entering the date the account was opened to present day.
Then EXPORT EXCEL. Your report will download automatically to your browser.
The 'Summary' tab will show all the cards issued within your date range, along with their Cardholder ID and current balances. You can delve into expenditure for each card by switching between the other tabs.

Question 8

How do I approve payments?

Accepted Answer

If you have with authority to approve payments, you will receive a notification whenever a payment is submitted.

Sign into your Centtrip account
Select 'Send Payments'
Then 'APPROVALS'

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Question 9

How do I remove unused card funds?

Accepted Answer

Funds can be removed from a card and transferred back into your Centtrip account using the Load Cards feature.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/SP7vclLu5H/resources/NZg48UNCWH/1%20(31).png (1 (31))

Sign into your account and click 'Load Cards'.
Select the currency you want to remove.
Choose 'From Card to Account' as your transfer direction
Select the card you want to remove funds from and enter the amount.
Click 'TRANSFER IMMEDIATELY', or (to make multiple transfers), 'ADD TO BATCH TRANSFER'.

Question 10

How do I make payments to existing recipients in batch?

Accepted Answer

Make multiple payments in one click using our batch payments facility. Whether you are paying salaries, royalties, bills or invoices, batch functionality allows you to upload a spreadsheet to execute multiple payments in one or more currencies, in a few seconds.

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Visit the ‘Payments’ section of your Centtrip account, click ‘CREATE BATCH’ and then select ‘UPLOAD’.
Select 'Create payments for existing recipients'.
Download our batch payments template by clicking ‘EXCEL TEMPLATE’ or ‘CSV TEMPLATE’.
Enter details of each payment into the template, listing one payment per row. Help on how to do this is available below.
Once complete, save the updated file and upload it by clicking 'PICK A FILE...' from your Centtrip account. (If you have been signed out of your account due to inactivity, simpy follow step 1 above to access the relevant page.)
Once uploaded, you will be notified of any errors so that you can amend and re-upload your batch payment spreadsheet.

How to complete your batch payment template

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Nickname – this must match the nickname that was created for your beneficiary in your Centtrip 'Recipients' list.
Currency – the three-letter code of the currency you would like to send, such as GBP, USD, EUR.
Amount – the numerical amount of the currency you would like to send to the beneficiary.
Reason – add a reason for each payment, for example ‘Payment of Invoice’, ‘Friends or Family’, ‘Salary’.
Reference – enter a reference that will help the beneficiary understand the purpose of the payment, such an invoice number or company name.
Card – (optional) if you would like to make the payment using funds held on an associated Centtrip card, please enter the cardholder ID (a number starting with 20000) of the relevant card. Otherwise, leave this field blank.

Hints and tips

When paying a beneficiary for the first time, you will need to add them to your 'Recipient' list. Click here to learn more.
Ensure the nickname entered into the batch payment template file matches the beneficiary nickname which has been set up in the 'Recipients' section of your account.
For each payment, the currency code must match the currency that was specified for the beneficiary when they were added as a recipient.
The first five fields ('Nickname', 'Currency', 'Amount', 'Reason', 'Reference') of the batch payment template are required. The 'Card' field only needs to be completed if you wish to make the payment using funds held on an associated Centtrip card.