How do I set up Corporate Labels?

Corporate Labels are custom to your organisation and can be anything that will assist your accounting processes. They can be linked to accounting codes, enabling easy mapping to your existing practices, and attached to transactions instantly by cardholders using the app, or by Administrators via the Expense Management platform.

Watch 2-minute video -

Follow these steps -

Step 1)

Visit the CORPORATE LABELS section of Expense Management and click Add label group.

Step 2)

Enter a name for your first label group and click Add'. As an example, you may want a group for Expense Type, Department, Reconciliation Status or Project Name.

Step 3)

Switch the SHOW IN APP toggle to green if you want cardholders to be able to add your pre-set labels to their expenses via the app.

Step 4)

Click Manage Labels to start adding labels to your label group.

Step 5)

Enter the name of your first label, e.g. Project 1 and an Alternative Value (optional) and click Add. Repeat this to add your remaining labels to this group. Note - you can also upload labels in batch.

Step 6

You can now add your corporate labels to transactions via the main EXPENSES screen. Click a transaction and then simply select a label from your corporate label group.

Step 7

If enabled, cardholders can also attach your preset labels via a quick dropdown in the app. Only the label will visible to cardholders - the alternative value will be stored with the transaction. Share our quick expenses guide with your team.

Benefits:

• Attach to expenses instantly - add them to expenses via a dropdown in your desktop account or the app.
• Simpler reconciliation - labels can be linked to accounting codes; useful for mapping.
• Tailored to your requirements - create any custom Label Groups and labels that will assist you.
• Improved reporting - add labels to transaction reports and include these in your data exports.
• Greater accuracy - selecting from your pre-set list of labels means less room for error.